Our Administrator is a key team member who manages the core of our organization.  The Administrator is an independent contractor, who will work 10-15 hours per week. The contract is for one year from the date of hire with a strong possibility of renewal.  This position is responsible for managing a virtual front office, in addition to ensuring that the back office functions run efficiently.  Our Administrator reports to the President of the Board of Directors, who serve a one-year term.

Duties include but are not limited to:

  • Manages the Virginia Mediation Network (VMN) virtual front office
  • Coordinates board meetings, conferences, training, and speakers, including attending and preparing/distributing materials
  • Receives mail from VMN P.O. Box
  • Maintains and updates the Wild Apricot membership program
  • Prepares and submits monthly finance and member reports to appropriate parties
  • Assists in the creation and distribution of digital and print newsletter and other communications
  • Maintains and updates L-Soft list serve database
  • Maintains and updates the website as needed
  • Communicate with members, board, and outside vendors in a professional and timely manner
  • Maintains Basecamp data storage system
  • Assist treasurer and bookkeeper with processing timely and accurate income and expenses
  • Writes checks and make debit card charges on behalf of VMN
  • Manage registration, site and speaker arrangements, and other needs for conferences
  • Some travel may be required for this position

Minimum Required Knowledge, Skills & Abilities

  • At least three to five years of progressively responsible administrative/office management experience

Knowledge, skills, and abilities required to perform the essential functions of the position

  • Excellent interpersonal and communicative skills through a variety of media are also required
  • Ability to handle multiple assignments, organize work, and establish work priorities with little or no supervision
  • Ability to practice effective communication techniques, both verbally and in writing to independently answer inquiries and solve problems
  • Experience with website and listserve management
  • Knowledge of conference and webinar planning and hosting
  • Strong computer skills particularly with regard to word processing, database management, desktop publishing
  • Experience with Microsoft Excel and Outlook
  • Ability to work with a different President each year, and a wide range of personalities.

To Apply:

Send a cover letter outlining why you are interested in the role, and why your experience would make you a good fit: This email address is being protected from spambots. You need JavaScript enabled to view it.